Dokuz Eylul University Graduate Education And Training Regulation

DOKUZ EYLUL UNIVERSITY

POSTGRADUATE EDUCATION AND TRAINING REGULATION

PART 1

Objective, Scope, Basis and Definitions

Objective

ARTICLE 1- (1) The objective of this regulation is to regulate the procedures and principles related to education, training and examinations applied at Dokuz Eylül University.

Scope

ARTICLE 2- (1) This regulation covers the provisions related to master’s, doctorate, proficiency in arts, academic preparatory programme, special students, lateral transfer and admission of students, registration and diploma carried out by Dokuz Eylül University.

Basis

ARTICLE 3- (1) This regulation has been prepared in accordance with Articles 14 and 44 of the law No. 2547 dated 4/11/1981.

Definitions

ARTICLE 4 – (1) The terms mentioned in this regulation mean:

a) ECTS: European Credit Transfer System,

b) ALES: Academic Personnel and Postgraduate Education Entrance Exam applied by OSYM (TR Measurement, Selection and Student Placement Centre),

c) The Department/art major: The department/art major which has an educational programme in the relevant institute as defined in Article 5 of the Regulation of Organization and Proceeding of Postgraduate Educational Institutes published in the Official Gazette of the Republic of Turkey Issue No. 17976 and date 3/3/1983 ,

d) The Head of the Department/art major: The administrator who is defined as the Head of Department/art major in Article 5 of the Regulation of Organization and Proceeding of Postgraduate Education Institutes,

e) Advisor: The academic personnel assigned by the Board of Directors of the relevant institute in order to guide students during their education and thesis process,

f) DEDAM: Dokuz Eylül University Language Education Application and Research Centre,

g) Institute: The relevant institute at Dokuz Eylül University,

h) The Board of Institute: The board of the relevant institute,

i) The Board of Directors of the Institute: The board of Directors of the relevant institute,

j) Director: The director of the relevant institute,

k) Student: The student matriculated at the relevant institute for postgraduate education,

l) Student Workload: The whole time spent on educational activities such as workshops, clinical work, assignments, presentations, exam preparation, examinations and in-service training in addition to class hours,

m) OSYM: T.R. Measurement, Selection and Student Placement Centre,

n) Senate: The Senate of Dokuz Eylül University,

o) Thesis: Master’s thesis/work of art, PhD dissertation/ work of art for Qualifier in arts,

p) TÖMER: Ankara University Turkish and Foreign Language Application and Research Centre,

q) TUS: The Exam for Specialty in Medicine,

r) Specialty Subject: Class opened in the branch of thesis studies directed by the academics who supervise the thesis studies,

s) University: Dokuz Eylül University,

t) YDS: Foreign Language Exam.

PART TWO

Principles on Quotas, Admission of Students and Registration Procedures

Determining and Announcing Quotas

ARTICLE 5 – (1) At the beginning of the fall and spring semesters, the student quotas of the postgraduate programmes and the qualities required for the candidates are determined and announced by the institute commission upon the recommendation of the departments that compose the institute. In the announcements the fields and the foreign language in which the candidates have to take the exams and the date, place of the exam, the conditions for and the dates of the application are specified.

The conditions for application to the postgraduate programmes and evaluation

ARTICLE 6 – (1) In order for the candidates to apply for the postgraduate programmes, they must have

a) a bachelor’s degree,

b) an ALES exam score in accordance with the score category of the relevant programme, determined by the Board of Directors of the Institute on condition that it is not below 55. As for applications to the Fine Arts and conservatory departments/art majors, having an ALES score is not required.

(2) Whether or not to require a specific ALES exam score in the non-thesis postgraduate programmes is determined by the senate upon the proposal of the institutes.

(3) Applications of graduate students who graduated from foreign universities are evaluated and settled by the Board of Directors of the Institute by consulting the relevant department/art major. The foreign university diplomas must have been recognised by the Council of Higher Education (YÖK).

(4) Principles on Evaluation are as follows:

a) Applicants must take a foreign language entrance examination as a threshold test in the institutes/programmes which do not provide foreign language preparatory classes and those who cannot pass the examination are not taken into consideration for admission.

b) A TÖMER or DEDAM diploma/certificate is required from foreign national applicants to commence a postgraduate programme. In the programmes whose medium of instruction is 100% English, a TÖMER or DEDAM diploma/certificate can be handed in any time during the period of education.

c) Foreign national applicants in institutes/programs which do not provide foreign language preparatory classes are given an examination in a foreign language apart from their native language upon the decision of the Board of Directors of the Institute. Foreign national applicants must get 70 out of 100 in order to pass this examination. Those who cannot pass the examination are not taken into consideration for admission.

d) Which method or methods will be used for the evaluation of students, such as written exam, oral exam, writing composition, skill-proficiency examination, portfolio study, etc. and procedures relating to examination dates, determining the members of the jury and evaluating the applications are organised by the Board of Directors of the Institute by consulting the head of the department/art major. Evaluation of the applicants who apply for programs whose medium of instruction is a foreign language may be performed in that foreign language. Applicants must get minimum 65 out of 100 in order to be regarded as successful.

e) Applicants’ success grades are calculated by adding 25% of their evaluation average grade and 25% of their BA degree GPA and 50% of their ALES (Academic Personnel and Postgraduate Education Entrance Exam) score and they are admitted to the programmes to which they have applied beginning with those who get the highest total success grade depending on the quotas of the programmes. In case of equality, the one whose BA grade point average is higher is given priority.

f) In evaluation of applicants for non-thesis master's programmes that the Senate decrees that an ALES score is required, at least 50% of ALES score is taken into consideration. The other principles are determined and announced by the Board of Directors of the Institute.

Preparatory Class

ARTICLE 7 – (1) Foreign national students who are to take the entrance examination in a certain language determined by the Board of Directors of the Institute and students who are registered in a postgraduate programme which has a foreign language preparatory class are given a proficiency examination in English, French or German at the School of Foreign Languages of the University. They must get 70 out of 100 to pass the examination. Students who fail the exam are given one year to learn the foreign language. Students who fail again at the end of this period are subject to the provisions the relevant regulation.

(2) Students who meet the proficiency requirements specified in Dokuz Eylül University School of Foreign Languages Codes of Practice may apply to the Directorate of the School of Foreign Languages at least seven days before the examination to be exempted from foreign language preparatory class.

Application requirements for doctoral programmes and proficiency in arts programmes and the evaluation procedure

ARTICLE 8 – (1) In order to apply for a doctoral program or a proficiency in arts programme;

a) Applicants who have a bachelor’s degree or a master’s by thesis degree diploma and the ones who graduated from department of Pharmacology or Faculty of Science must have a certificate of expertise in a laboratory-related field regulated by the Ministry of Health. Their bachelor’s degree and master’s degree GPAs must be minimum 80 out of 100, minimum 3.00 out of 4.00 or an equivalent of these scores (These scores are not required for graduates of the Faculty of Medicine who can directly apply for a doctorate programme).

b) Applicants who apply to branches with BA degree must have an ALES score of minimum 80 and those who apply with Master’s degree must have an ALES score of minimum 60 from the score category of the relevant programme. Applicants who apply to departments/art majors of Fine Arts and Conservatory are not required to have an ALES score.

c) In medical sciences, medical school graduates who apply to basic sciences must have a TUS score of minimum 50 in basic medicine and medical school graduates who apply to clinical sciences must have a TUS score of minimum 50 in clinical medicine. The board of the institute may determine a higher score.

d) Applicants must have a minimum score of 60 in the Foreign Language Exam (YDS) or an equivalent score in an exam accepted by the Interuniversity Council, and foreign students must have a score of minimum 60 from one of these languages; English, French or German, except for their native language, or an equivalent score in an exam accepted by the Interuniversity Council.

(2) Applications of foreign candidates who graduated from a bachelor’s or a master’s by thesis programme and applications of Turkish citizens for a doctorate degree, who are living abroad are evaluated by the Board of Directors of the Institute, by taking the recommendation of the relevant department/art major and master’s degree grades into account. Postgraduate degrees obtained abroad need to be approved by The Council of Higher Education.

(3) The evaluation principles are as follows:

a) The Board of Directors of the Institute forms an evaluation jury which consists of at least three academics from the relevant expertise field for each doctorate or proficiency in arts programme by consulting the relevant department/art major chair. Additionally, two talesmen are assigned. The evaluation may require one or more of the following in accordance with the nature of the relevant programme: written exam, oral exam, writing composition, skills-proficiency exam and portfolio study. Students applying for a department/art major whose medium of instruction is a foreign language may be evaluated by means of that language. The applicant must get at least 70 out of 100 in order to be regarded as successful.

b) For the determination of the final grade in the acceptance of successful applicants; 25% of the evaluation grade, 25% of the bachelor’s or master’s by thesis GPA and 50% of ALES or TUS grades are added and starting from the ones with the highest grades, students are admitted to their programmes in accordance with the quotas. If two applicants have the same average in grading, preference is given to the one with the higher GPA in Master’s by thesis degree.

Registration for a postgraduate programme:

ARTICLE 9 – (1) The list of the actual and substitute candidates who are entitled to enrol on a master’s, doctorate or proficiency in arts programme is determined and announced by the Director. Registration of the candidates is done by submission of the required documents within the time frame determined by the Board of Directors of the Institute in accordance with the academic calendar. The original documents or their copies certified by the institute are accepted for registration. The declaration of the candidate related to his status of military service is regarded sufficient for registration. Candidates must register within the determined time frame.

(2) If the number of students who enrolled on a programme is less than 3, the Board of Directors of the Institute decides whether or not the program will be opened.

Admission of students to the academic preparatory programme

ARTICLE 10 – (1) In master's and doctorate/proficiency in arts programmes, an academic preparatory programme may be opened;

a) for candidates who have a bachelor’s degree which is different from the master's or doctorate programme for which they apply,

b) for candidates who have obtained their bachelor’s degree from another university,

c) for candidates who have obtained their master's degree from a different programme from the doctoral programme for which they apply,

d) in order to make up for the deficiency of doctorate candidates who have obtained their bachelor’s and master's degree from another university.

(2) Academic preparatory programmes are opened upon the proposal of the chair of the department/art major and the decision of the Board of Directors of the Institute and the approval of the Senate.

(3) Students are admitted to the academic preparatory programme in accordance with the principles indicated in Articles 6 and 8 of this Regulation.

(4) The compulsory courses in the academic preparatory programme cannot replace the postgraduate courses that are required to complete the programme. However, a student studying at the academic preparatory programme may be entitled to take postgraduate courses beside the academic preparatory courses upon the recommendation of the department chair at the Institute and the approval of the Board of Directors of the Institute.

(5) Students of the academic preparatory programme

a) must have taken bachelor’s degree courses in accordance with the principles of the Dokuz Eylül University Undergraduate and Graduate Education and Examination Regulation published in the Official Gazette of the Republic of Turkey Issue No. 28023 and date 12/8/2011,

b) must take their postgraduate courses in accordance with the provisions of this Regulation;

c) must pass all the graduate and postgraduate courses they take in accordance with this Regulation.

(6) Maximum duration for an academic preparatory programme is one calendar year. This time frame cannot be extended except for the time spent during leave of absence. The time spent in this programme cannot be added to the time frame in the master’s or doctoral programme stated in this Regulation.

(7) In case of failure at the end of an academic year, the student must take the courses of the academic preparatory programme together with the postgraduate courses.

Admission of special students

ARTICLE 11- (1) Those who have done their bachelor’s degree and wish to improve their knowledge in certain disciplines may be admitted as a special student to some postgraduate courses upon the approval of the relevant department chair at the Institute and by the assize of the Board of Directors of the Institute.

(2) Applicants who wish to take courses as a special student must submit their petition attached with their BA degree transcript and a copy of their BA degree diploma to the directorate of the Institute at the beginning of the semester within the application period.

(3) Candidates of Special Student status must pass the proficiency examination given by the School of Foreign Languages of the University in the language which is the medium of instruction in the relevant postgraduate programme or have an equivalent score from another examination recognised by the Interuniversity Council in order to be admitted.

(4) Students whose Special Student status is approved by the Board of Directors of the Institute must pay the fee for course/s determined by the University Administrative Committee and submit the required documents in order to register for the relevant course/s.

(5) Special students cannot avail themselves of the rights which the students of the University are entitled to.

(6) Special students are not given a diploma or a title. However, they are given a document which attests the courses and grades that they have taken.

(7) If special students want to drop a certain course on which they have enrolled, they cannot get back the fees they have paid for it.

(8) Special students are subject to the principles of this Regulation and other related principles of the regulations in terms of issues relating attendance, examinations, evaluation of success, and discipline.

(9) Postgraduate students who have enrolled as a special student can take at most 50% of the total credit of the courses they will attend during the postgraduate education.

Admission of students by lateral transfer

ARTICLE 12– (1) A successful student who has completed at least one semester at any postgraduate programme may be admitted to an institute at the University by lateral transfer. Requirements for admission of students by lateral transfer are determined by the Board of Directors of the Institute.

(2) Students who have matriculated after they have successfully passed the postgraduate entrance exam may be exempted from the courses they have already taken in other institutes upon the proposal of the relevant department and the approval of the Board of Directors of the Institute. However, the total credits of the exempted courses cannot exceed 1/3 of the credits required to finish the relevant programme.

PART THREE

Principles on Education and Training

Credit Values of the Courses

ARTICLE 13- (1) Credit value of a postgraduate course is calculated as the sum of the total hours of weekly theoretical course in a semester and half of the hours of a weekly applied course or laboratory hours. Seminars, Specialization Course, Term Project and Thesis Studies have no credits. The student must enrol on the Specialization Course related with his/her Thesis Studies opened by their advisor at the beginning of the second semester.

Adding and dropping a course

ARTICLE 14 – (1) Students may add other courses taught in that academic semester or drop a course they have been taking within maximum 15 days after courses begin provided that it is approved by their advisor. Students must succeed in every course that they take. Compulsory courses for the students for that semester are indicated by the advisor in the course registration form.

Attendance, Evaluation and Repetition of a Course

ARTICLE 15- (1) Students may enter end-of-term/resit examinations providing that they have attended 70% of the theoretical courses and 80% of the applied/lab courses.

(2) At least one mid-term examination for a course is given in each semester. At the beginning of each semester, students and the directorate of the Institute are informed by the lecturer of the course about the weekly contents of the course, course books and related literature, semester exams and the dates of the exams and how these examinations and the studies by the students in a semester will affect the passing grade. Marks are given in accordance with the principles indicated in the information booklets given to the students and the institute by the lecturer at the beginning of each semester by taking into consideration the examinations, evaluation of the end-of-term projects and their studies and attendance to the classes.

(3) If a student fails a course, s/he must repeat it. In case of an elective course, another course with the equal credits may be taken upon the advisor’s well-grounded proposal and the approval of the Board of Directors of the Institute. Students may repeat the courses they have passed in order to increase their grade point average with the approval of the Board of Directors of the Institute.

Evaluation and Passing Grades

ARTICLE 16- (1) Passing grades defining success levels and the coefficients are displayed in the table below.

Grades	Semester Grade	Coefficient
90-100	AA	4.0
85-89	BA	3.5
80-84	BB	3.0
75-79	CB	2.5
70-74	CC	2.0
65-69	DC	1.5
60-64	DD	1.0
50-59	FD	0.5
49 and below	FF	0

(2) In order to be regarded as successful in a course, at least a grade CB must be taken.

(3) In addition, grades G (Progressing), Y (Insufficient), B (Successful), and M (Exempt) are not considered in calculation of the GPA, and D (Absentee) and E (Lacking) are regarded as temporary grades; and the principles regarding these grades are as follows:

a) Grade D is given to students who do not have the right to take the exam because they have not met the requirements related with attendance and course applications. It is treated in the same way as FF in calculation of the GPA.

b) Grade B is given to those who have successfully completed their thesis studies. Furthermore, this score is used for non-credit courses as well as field studies, clinical studies, lab studies and seminars if they are successful.

c) Grade G is given to students who continue their thesis studies successfully.

d) Grade Y is given to students who cannot continue their thesis studies successfully. This score is also used for non-credit courses, field studies, clinical studies, lab studies and seminars if they are unsuccessful.

e) Grade E is given to students who have not met the requirements for a course despite being successful during the semester. If the student gets grade E in a course, he must make up for the missing requirements within a month from the time the grades are submitted to the Directorate of the Institute and get a grade. Otherwise, grade E is changed into grade FF.

f) Grade M is given for the courses which the student has taken before and are accepted as equivalent and considered as the minimum course credit and the student is exempt from upon the proposal of the department chair at the Institute and the decision of the Board of Directors of the Institute.

Grade point average (GPA)

ARTICLE 17- (1) Academic standing of students at the end of each semester is determined at the end of each semester by calculating their grade point average. The total credits which a student got from a certain course are calculated by multiplying the course credit by the coefficient of the course grade taken by the student. In order to calculate the grade point average of a semester, the total credits of all the courses taken by the student are divided by the total credit value of the taken courses. The average is displayed in two digits after the point. The GPA is calculated by taking into consideration all the attended courses to complete the minimum limit of the course load. The valid grade is the latest grade taken from a repeated course. The grades of the courses which have no credit value for the student’s postgraduate studies are not included in the student’s GPA, but are displayed in the transcript.

(2) Students whose GPA exceeds the grade determined by the Board of Directors of the Institute on condition that it is 3.75 and above are considered as honors students and granted a certificate of high achievement.

PART FOUR

Postgraduate Programmes

Master’s Programmes

ARTICLE 18- (1) The question as to which master’s by thesis and non-thesis programmes will be opened in which departments and how they will be carried out is settled upon the proposal of the relevant department, the decision of the Board of the Institute, the acceptance of the Senate, and the approval of YÖK (the Council of Higher Education) in accordance with the principles determined by YÖK.

(2) It is possible to switch between master’s by thesis and non-thesis postgraduate programmes upon the proposal of the relevant department and the decision of the Board of Directors of the Institute. For a switch between the two programmes, the Board of Directors of the Institute may also set a minimum GPA score upon the proposal of the relevant department. Students who switch to a non-thesis master’s programme must complete additional credits and those who switch to a master’s by thesis programme must write a thesis.

(3) Upon the decision of YÖK, it is possible to open distance education master’s programmes in units at the University where educational activities are planned and carried out based on scientific and technological means without the obligation of the students and the lecturers being in the same environment.

Master’s by thesis programmes

Objective

ARTICLE 19- (1) The objective of the master’s by thesis programmes is to provide students with the ability to access, evaluate and interpret information by doing scientific research.

Duration of the master’s by thesis degree programmes and the course load

ARTICLE 20- (1) A master’s by thesis programme consists of specialized field course/courses and at least seven other courses which are not less than 21 credits, one seminar and the thesis studies. The specialized field course/courses, the seminar and the thesis do not have any credits and they are evaluated as “successful” or “unsuccessful”. Students must complete the programme within maximum three years. Students who have met all the requirements in this Regulation may also complete the programme within minimum three semesters. Students have 30 ECTS work load per semester, and master’s students have 120 ECTS work load in total to complete their programme.

(2) Students must enrol on both the thesis studies and the specialized field course/courses opened by their thesis advisor as from the beginning of the semester succeeded by the appointment of the advisors. The principles related to the application of the Specialized Field Course are determined by the Senate upon the proposal of the Directorate.

(3) Students may take BA degree courses on condition that they have not taken them during their undergraduate education. They must pass these courses in accordance with the principles stated in this Regulation; however, at most two BA degree courses may replace master’s degree courses and credits. The advisor determines which courses may replace master’s degree courses in the registration form.

(4) Students may take at most two relevant elective master’s degree courses, which have the same credit value, from another department or another institute at the University or at most two relevant elective courses from another university upon the recommendation of the advisor, and the decision of the Board of Directors of the Institute. Students may take those courses from another university only if they are not available at the University. The credits of these elective courses cannot exceed 50 % of the total credits required to complete the programme.

Thesis advisor

ARTICLE 21- (1) An advisor is assigned by taking the student’s and the prospective advisor’s opinion upon the recommendation of the head of the department and the decision of the Board of Directors of the Institute by the end of the first semester. Advisors are selected from among professors, assistant or associate professors or lecturers with a PhD degree. Depending on the nature of the thesis, more than one advisor may be assigned. The second advisor must have a PhD degree or an equivalent degree and other qualities determined by the Board of Directors of the Institute. The selection of the courses that the students must take and the course registration are carried out by the advisor and by the Board of Directors of the Institute until an advisor is assigned.

(2) The advisor may be changed upon the student’s or the advisor’s well-grounded application, the approval of the department chair and the decision of the Board of Directors of the Institute.

Completion of the thesis

ARTICLE 22– (1) The student who has completed the thesis within the determined period must write the thesis in the language of instruction in accordance with the spelling rules determined by the institute and defend his or her thesis before a jury in the language of that programme.

(2) The student whose thesis has been approved by the advisor must apply to the head of department at the institute to take the thesis exam.

(3) The head of the department must submit the thesis as well as a proposal for a thesis jury to the institute in the required format and number of copies.

(4) The jury is appointed upon the proposal of the head of the relevant department and the decision of the Board of Directors of the Institute. The jury consists of three or five lecturers working in a related field, one of whom is the advisor and at least one of whom is from another department in the same institute or from another university. If the jury consists of three members, the second advisor cannot be a member of the jury.

(5) The members of the jury must assemble and give the thesis exam within a month from the submission of the thesis at the latest. The thesis exam consists of the presentation of the thesis and question and answer part, and it is open to the public for observation.

(6) At the end of the exam, the jury, without any listeners, makes their decision about the thesis by absolute majority as ‘accepted’, ‘refused’, or ‘needs correction’. The jury’s decision is sent to the institute along with an official report within maximum three days by the department chair at the Institute.

(7) The student, about whose thesis a correction decision has been given, must defend his or her thesis again before the same jury within maximum three months by making the necessary corrections.

(8) If a student’s thesis has not been accepted or refused after the correction and defence, he or she is given a new thesis topic. If necessary, the student may have to take new courses about his or her new thesis topic upon the proposal of the advisor and the approval of the head of department at the Institute or the student graduates being given a non-thesis master’s diploma upon his or her demand if the master’s programme has a non-thesis option on condition that the student has met such requirements as course credit load, project writing and similar requirements.

(9) A student who is given a new thesis topic may reregister in his or her current programme to continue his or her education on condition that s/he pays the contribution fee or other related education fees of that semester according to Article 46 of the law number 2547. In this case, his or her status as a student may continue without having the rights of a regular student except for having to meet the requirements for the thesis and taking the exams. The earliest time a student can submit his or her thesis is the time determined by the Board of Directors of the Institute.

(10) The student may be asked to write articles, make written or visual presentations in national and international conventions as a prerequisite for graduation upon the decision of the Board of Directors of the Institute.

Diploma of master’s by thesis

ARTICLE 23- (1) Students who are successful in the thesis exam and have met the other requirements must submit at least five bound copies of their thesis to the Directorate of the Institute within a month following their thesis defence. If the student’s thesis is found suitable in terms of format, he or she is given a master’s by thesis diploma. The approved name of the programme and department/major art will appear on the diploma.

The objective of non-thesis master’s programmes

ARTICLE 24 – (1) The objective of the non-thesis master’s programmes is to make students more knowledgeable in their expertise field and to show them how to use the current information in practice.

Duration of non-thesis master’s programmes and the course load

ARTICLE 25 – (1) Non-thesis master’s programmes are comprised of at least 10 subjects which are not less than 30 credits, and a term project. The term project course is non-credit and evaluated as successful or unsuccessful. The student must submit a written report on his or her term project at the end of the semester. It takes maximum three years to complete the programme. The student course load is 30 ECTS for a semester, and a total of 90 ECTS to complete the non-thesis master’s programme.

(2) The student may take BA degree courses on condition that s/he has not taken them during his or her BA education. S/he must pass those credit-bearing BA courses in accordance with the provisions of this Regulation. However, maximum three of these BA courses may be counted as his or her course load and as his or her master’s degree credits. The courses which will be counted as the master’s degree credits are indicated by the advisor in the course registration form.

(3) The student may take master’s degree course(s) from another institute within the University or from another university upon the proposal of his or her advisor and the head of the department, and the decision of the Board of Directors of the Institute. The student may take maximum two optional master’s degree courses from other higher education institutions related with his or her programme. The courses which will be taken from other higher education institutions should not be available in the educational programmes of the University. The total credits of the courses which the student may take from other programmes which will be counted as the course load cannot exceed 50 % of the total credits s/he must take to complete the program.

Non-thesis master’s programme advisor

ARTICLE 26 – (1) An advisor, who will help the student select the courses and carry out the term project, is assigned by the Board of Directors of the Institute upon the proposal of the head of the department by the end of the first semester. The advisor is selected from among assistant professors, associate professors, professors or lecturers with a PhD degree. Procedures relating the determination of the courses the student will take and registration for the courses are carried out by the advisor or by the head of the department/art major until an advisor is assigned.

The exit test in non-thesis master’s programmes

ARTICLE 27- (1) Students who have accomplished all the courses are given an exit test on the term paper they have prepared and on the subjects they have taken. Students who are qualified to take this exam, are given an examination before a jury within a month the latest upon the proposal of the head of the relevant department/art major and the approval of the Board of Directors of the Institute.

(2) The examination jury is comprised of three academics one of whom is the advisor and one of whom is an academic from another department/art major at the same institute or from another higher education institution.

(3) The exit test, which may be oral, applied or both oral and written lasts at least 45 minutes and maximum 90 minutes. The decision of the jury is determined by the majority of votes and is submitted to the Institute by a written report.

(4) In case of failure, the exit test is repeated within three months by the same jury. Students who fail the test twice may change their Project topic and advisor upon the proposal of the head of the department/art major at the Institute and the approval of the Board of Directors of the Institute. Also new courses may be assigned to these students on their new thesis subject. The earliest time that students may submit their thesis is within the time frame determined by the Board of Directors of the Institute.

(5) Those who cannot accomplish a non-thesis master’s programme within three years’ time may enrol to continue their studies on condition that they pay the contribution fee and the other tuition fees in accordance with the requirements stated in Article 46 of the law no. 2547. In this case, their status as a student is valid with no benefits or rights that regular students have except for the obligation to take courses and examinations.

Diploma of non-thesis master’s programmes

ARTICLE 28- (1) Non-thesis master’s diploma is given to master’s students who have successfully completed the term project and credit-bearing courses and passed the exit test. The approved name of the programme and department/art major will appear on the diploma.

(2) Non-thesis master’s students may switch to a master’s by thesis programme on condition that they meet the minimum requirements for that programme and that there is an equivalent master’s by thesis programme. In this case, the non-thesis master’s programme courses that students have taken may be regarded as equivalent to master’s by thesis courses upon the decision of the Board of Directors of the Institute.

SECTION 5

Doctoral (PhD) Programmes

Objective and Scope

ARTICLE 29 – (1) The objective of the doctoral programmes is to help students to acquire skills of doing research independently, interpreting scientific data by having a broader and deeper perspective and determining the necessary steps to take in order to achieve new syntheses. At the end of the PhD programme, the thesis should achieve one of these;

a) To introduce an innovation in the related field

b) To develop a new scientific method

c) To adapt an old method to a new field

(2) PhD programmes may be organized as integrated domestic and foreign programmes.

Duration and course load of doctoral programmes

ARTICLE 30- (1) PhD programmes are comprised of at least 7 courses to be selected from among the courses listed on the instructional plan, which are not less than 21 credits in total, the dissertation proposal, the specialty field course, The Qualifying Examination, and the dissertation. For students admitted with a bachelor’s degree, it is comprised of fourteen courses worth at least 42 credits in total, The Qualifying Examinationination, the dissertation proposal and the dissertation. The maximum duration of the programmes is six years for those admitted with a master’s degree and nine years for those admitted with a bachelor’s degree. The maximum time allocated for the completion of credit-bearing courses is two years for those admitted with a master’s by thesis degree and three years for those admitted with a bachelor’s degree. The earliest time that students who meet all the requirements stated in this Regulation may complete the programme is three years. A student’s course load is 30 ECTS per semester and the total course load of a doctoral programme is 240 ECTS.

(2) Students who have passed all their credit-bearing courses and The Qualifying Examinationination and whose dissertation proposal has been accepted but could not complete their dissertation and passed the exit test within six years (or within nine years for those admitted with a bachelor’s degree) as indicated in Article 1 may be given extended periods of at least six months at a time for them to defend their dissertation before a jury upon the proposal of the department at the institute and the approval of the Board of Directors of the Institute.

(3) Those who cannot pass their credit-bearing courses or submit their dissertation within this time frame may register in their current programme to continue their education on condition that they pay the contribution fee or other tuition fees in accordance with the requirements stated in the Law Number 2547 Article 46. In this case, their status as a student is valid with no benefits or rights that regular students have except for the obligation to take courses and examinations and to write a dissertation. Those having a bachelor’s degree who have not succeeded in their doctoral dissertation may be granted a non-thesis master’s degree diploma on condition that they have met such requirements as the required credit load, projects, and the alike.

(4) Upon the recommendation of the advisor, students may take bachelor’s degree courses on condition that they have not previously taken them. They must pass those courses in accordance with the provisions in this Regulation. However, those courses cannot replace the regular course load or the PhD credits.

(5) The grades that students get from the courses whose credits cannot replace the credits of the PhD courses are not included in the GPA but are displayed on the transcript.

(6) Students may take postgraduate course(s) from another institute affiliated with the University or from another university at home or abroad upon the proposal of the head of the relevant department and the decision of the Board of Directors of the Institute. Those courses may be counted equivalent to the regular courses in the programme. Students may take maximum two elective related PhD courses from other universities. Those courses must not be available at the University. The total credits of those courses cannot exceed 50% of the total credits students must take to complete the programme.

Dissertation advisor

ARTICLE 31 – (1) The dissertation advisor must be assigned from among the professors and associate professors working in the relevant department upon the proposal of the head of department and the decision of the Board of Directors of the Institute at the beginning of the third semester at the latest. However, should a department not possess enough professors or associate professors, an assistant professor who has been working for at least three years may be assigned as an advisor. More than one dissertation advisor may be assigned depending on the nature of the dissertation. The second advisor must hold a PhD degree or an equivalent degree as well as other qualifications that the relevant institute’s Board of Directors determines. Procedures relating the determination of the courses the student will take and registration for the courses are carried out by the advisor or by the head of the department/art major until an advisor is assigned.

2) The dissertation advisor may be changed by consulting the head of the relevant department upon the student’s and the advisor’s well-grounded request and the decision of the Board of Directors of the Institute.

Doctoral Qualifying Examination

ARTICLE 32- (1) The objective of the Qualifying Examination is to test whether students are knowledgeable enough about basic information in their field and their doctoral studies. The Qualifying Examination is organised twice a year on a date determined by the Board of Directors of the Institute

(2) The Qualifying Examination is organised and performed by the Doctoral Qualifying Committee. The committee is comprised of five permanent members selected by the Board of Directors of the Institute and upon the proposal of the relevant department chair. The doctoral Qualifying Committee forms examination juries comprised of academics working in related fields, which will prepare, apply and evaluate exams in various fields in accordance with the principles determined by the Board of the Institute.

(3) Students with a master’s degree who have completed the required credits, succeeded in the courses and met the requirements determined by the Board of Directors of the Institute must take the exam at the end of the fifth semester at the latest (Those accepted with a bachelor’s degree must take it at the end of the seventh semester at the latest).

(4) The doctoral Qualifying Examination consists of a written and an oral examination. The doctoral Qualifying Examination committee decides by absolute majority whether the student is successful or unsuccessful by evaluating the student’s academic outstanding in the exams and the recommendations of the members of the exam jury. The department chair informs the administration of the institute of the decision within three days following the Qualifying Examination.

(5) The student who has failed the Qualifying Examination may be given another exam during the next semester. If the student fails again, a new dissertation topic may be determined and a new advisor may be assigned by the Board of Directors of the Institute upon the recommendation of the department chair and the well-grounded request of the student and his or her advisor. After the student succeeds in the courses determined by the Board of Directors of the Institute upon his or her new advisor’s recommendation and the approval of the chairman of the Institute, the student will be entitled to take two more Qualifying exams. The same procedure applies for the student who fails again at the end of this process.

(6) Even if the student who has been successful in the Qualifying Examination has completed the required course load, the doctoral Qualifying Examination committee may ask him or her to take extra course(s) provided that the credits of them does not exceed 1/3 of the total credits.

(7) A student accepted with a bachelor’s degree who has succeeded in at least seven courses may switch to a master’sprogramme. The requirements to be able to switch to the master’s programme are determined upon the decision of the Board of Directors of the relevant Institute.

Dissertation supervision committee

ARTICLE 33- (1) For the student who has become successful in the Qualifying Examination, a Dissertation Supervision Committee is formed within a month upon the recommendation of the department chair and the approval of the Board of Directors of the Institute.

(2) Dissertation Supervision Committee is comprised of three faculty members. In the committee, apart from the dissertation advisor, there are two members: one from the relevant department and one from another department. In case of the existence of a second dissertation advisor, s/he may participate in the committee meetings if s/he wishes.

(3) In the semesters following the formation of the dissertation supervision committee, the members may be changed upon the recommendation of the department chair and the approval of the Board of Directors of the Institute.

Defence of the dissertation proposal

ARTICLE 34 – (1) The student who has succeeded in the doctoral Qualifying Examination defends his or her dissertation proposal orally which includes the aim, the method and the study plan of the research before the Dissertation Supervision Committee within six months at the latest. The student submits a written report related to the dissertation proposal to the members of the committee at least fifteen days before the oral defence.

(2) The Dissertation Supervision Committee accepts or rejects the dissertation proposal presented by the student with absolute majority. The decision is reported to the institute by the department chair within three days following the dissertation proposal.

(3) The student whose dissertation proposal is rejected has the right to choose a new dissertation advisor and a new dissertation topic. In such a case, a new dissertation supervision committee may be formed.

(4) The dissertation supervision committee for the students whose dissertation proposal is accepted meets twice a year: between January and June and between July and December. The student must submit a written report to the committee members at least one month before the meeting. A summary of the study completed until that day and the study plan for the next semester are stated in this report. The Committee decides if the student’s dissertation study is successful or unsuccessful. The result of the evaluation is reported to the administration of the Institute by the committee within three days. Upon the recommendation of the department chair at the Institute and the decision of the Board of Directors of the Institute, the dissertation topic, and if required, the dissertation advisor of the student can be changed if he has been found unsuccessful by the committee twice in a row or three times at intervals.

Completion of the Doctoral Dissertation

ARTICLE 35- (1) A student in a PhD programme must submit the findings s/he has acquired according to the rules accepted by the Institute and defend his or her dissertation orally before the jury.

(2) The student whose dissertation has been accepted by the advisor applies to the department chair to take his or her dissertation exam. The department chair sends at least six unbound copies of the dissertation to the Directorate of the Institute along with the jury proposal. The dissertation jury is assigned upon the recommendation of the department chair and the decision of the Board of Directors of the Institute. The jury consists of five actual and two substitute members at least three of whom are from the student’s dissertation supervision committee and at least one of whom is a faculty member from another university. The second advisor cannot be a jury member.

(3) The members of the jury gather within one month after the defence of the dissertation and the student is given a dissertation exam. The exam lasts minimum 60 minutes, maximum 120 minutes and consists of the presentation of the dissertation and a question and answer part and it is open to the public for observation.

(4) After the exam, in a closed session to the audience, the jury decides with absolute majority if the dissertation is accepted, rejected or must be corrected. Moreover, the jury arranges a common report which evaluates the doctoral dissertation and the exam. If the dissertation is accepted by majority, the opinions of the jury members and the justifications for those opinions must be stated in this report. The decision of the jury is reported to the administration of the institute by the department chair within three days at the latest. If the jury decides that the student’s dissertation must be corrected, s/he makes the necessary corrections within six months at the latest and defends his or her dissertation before the same jury again. If the student’s dissertation is rejected or if it is rejected in the defence after the corrections have been made, s/he is given a new dissertation topic with the decision of the Board of Directors of the Institute. The student who is given a new dissertation topic may not submit his or her dissertation earlier than the time determined by the Board of Directors of the Institute. If students admitted to the doctoral programme with a bachelor’s degree fail in the dissertation, they are given a non-thesis master’s diploma on their demand according to Item no:3 of Article 30 of this Regulation.

(5) At least one scientific paper regarding the student’s dissertation must have been published in an international peer-reviewed journal, or at least it must have been accepted to be published, and the student must have made at least one oral, written or visual presentation on his or her dissertation study in an international convention before the end of his or her doctorate study. Otherwise, the student cannot graduate from the doctoral programme. The characteristics of the article are specified by the board of the relevant Institute.

Doctoral Diploma

ARTICLE 36- (1) A PhD student who has passed his or her dissertation exam and met the other conditions are given a doctoral diploma providing that s/he submits at least three bounded copies of his or her dissertation to the administration of the Institution within a month following the exam date and that the outline of his or her dissertation is found appropriate in terms of format. The approved name of the programme and the department the student has studied at will appear on the diploma.

PART SIX

Programme of Proficiency in Arts

The Objective and the Scope

ARTICLE 37- (1) The programme of proficiency in arts is a higher education programme aiming at producing an original work of art and an outstanding practice and creativity in music and performance arts.Which departments can open a programme of proficiency in arts is determined by the Board of Higher Education upon the recommendation of the Inter-university Council.

Duration of study in proficiency in arts and course load

ARTICLE 38- (1) The programme of proficiency in arts consists of at least seven courses which must be chosen among the course groups specified in the syllabus with a condition of having at least 21 credits, a dissertation proposal and dissertation/proficiency study (exhibition, project, recital, concert, performance and the alike). The student course load for one semester is 30 ECTS. The period to complete this programme is six years for students accepted with a master’s degree and nine years for students accepted with a bachelor’s degree. The maximum period for successful completion of the credit-bearing courses is four semesters for students with a master’s degree and six semesters for students with a bachelor’s degree. Students who have met all the requirements in the regulation may complete the programme at least in three years.

(2) The student who has completed his credit-bearing courses and their applications successfully, but has been unable to take the exam due to not completing his or her dissertation, exhibition or project within six years (nine years for a student accepted with a bachelor’s degree) is given additional periods of at least six months at a time in order to defend his or her dissertation, exhibition or project before the jury upon the proposal of the chair of art major at the relevant institute and the approval of the board of directors of the relevant institute.

(3) Students who have been unable to complete their credit-bearing courses and dissertation/proficiency by the end of the deadline can register at their departments to continue their education on condition that they pay their contribution and education fees for the relevant semester in accordance with the conditions stated in Article 46 of the Law no: 2547. In this case, except for the obligation of attending the courses, taking the exams and writing a dissertation, they keep their status of being a student without having the other benefits. If the students who have applied to the proficiency in arts programme with a bachelor’s degree fail in the dissertation for proficiency in arts, they are given a non-thesis master’s diploma upon their demand provided that they have met the necessary requirements for credit load, project or similar conditions.

(4) Upon the proposal of his or her advisor and the chair of the art major and the decision of the board of directors of the institute, the student can take post-graduate course(s) from other institutes affiliated to the University or from other universities at home or abroad provided that the load of the course(s) he takes will be deemed equivalent to that of the ones in his or her own programme.

(5) If the marks from the courses are not counted as the student’s credit in proficiency in arts programme, they are not taken into account in calculation of the GPA; however, they are shown in the transcript.

(6) Proficiency in arts programmes may be organized as integrated programmes at home and abroad.

The Dissertation Advisor

ARTICLE 39- (1) By the beginning of the third semester, one of the faculty members working at the art major for which the student is registered is assigned as the dissertation advisor upon the proposal of the chair of the art major at the institute and the decision of the board of directors of the institute. However, in programmes where there is not enough number of professors or associate professors, an assistant professor who has a seniority of at least three years may be assigned as the dissertation advisor. Depending on the nature of the dissertation for the proficiency in arts, more than one advisor may be assigned. The second dissertation advisor must have a doctorate or an equivalent degree. Procedures relating the determination of the courses the student will take and registration for the courses are carried out by the advisor or by the head of the art major until an advisor is assigned.

(2) Upon the student’s sound claim, the dissertation advisor may be changed upon the decision of the board of directors of the institute by consulting the head of the art major.

The Examination for Proficiency in Arts

ARTICLE 40- (1) The aim of the proficiency exam is to test the student in order to see whether s/he has adequate knowledge in basic subjects and his or her studies on proficiency in arts. The proficiency exam is held on the date determined by the board of directors of the institute.

(2) The proficiency exam is organized and applied by the committee of proficiency in arts. The committee is assigned to serve permanently upon the proposal of the chair of the art major and the approval of the board of directors of the institute. The committee consists of five members, one of whom is the student’s advisor and at least two of whom are faculty members of other universities. In accordance with the principles determined by the board of directors of the institute, the committee of proficiency in arts forms the exam jury consisting of the faculty members in the area of expertise in order to prepare, give and evaluate exams in variousfields.

(3) The students who are accepted with a master’s degree and have completed the required course credits, succeeded in the courses and met the conditions determined by the board of directors of the Institute are given the proficiency exam by the end of the fifth semester (Those accepted with a bachelor’s degree must take it by the end of the seventh semester).

4) The proficiency in arts exam may be in written, oral, or applied form or a combination of these according to the properties of the relevant department. The committee of proficiency in arts decides by absolute majority whether the student is successful or not by evaluating the student’s academic outstanding in the exams and the recommendation of the exam jury. The chair of the art major informs the administration of the institute about the decision with a written report within three days following the proficiency exam.

(5) The student failing in the proficiency exam takes another one during the next semester. If the student fails again, a new dissertation topic is determined and a new advisor is assigned by the board of directors of the institute upon the recommendation of the chair of the art major.

(6) Even if the student successful in the proficiency exam has completed the required course load, the committee of proficiency in arts may ask him or her to take extra course(s) provided that the credit of them does not exceed 1/3 of his or her total credits.

The Supervision Committee of the Proficiency Study and the Dissertation

ARTICLE 41- (1) For the student who has become successful in the proficiency exam, a Dissertation Supervision Committee is formed within a month upon the recommendation of the department chair at the relevant institute and the approval of the Board of Directors of the Institute.

(2) The supervision committee of the proficiency study and the dissertation consists of three faculty members. In the committee, apart from the dissertation advisor, there are two members: one from the art major and one from another department. If there is a second dissertation advisor, s/he can participate in the committee meetings if s/he wishes.

(3) During the semesters following the formation of the supervision committee of the proficiency study and the dissertation, the members may be changed upon the recommendation of the chair of the art major and the approval of the board of directors of the Institute.

The Proficiency Study and Defence of the Dissertation Proposal

ARTICLE 42- (1) Within maximum six months after the exam for the proficiency study, the student orally defends before the Dissertation Supervision Committee his or her dissertation proposal which includes the aim, the method and the study plan of the research s/he will make. The student submits a written report related to the dissertation proposal to the members of the committee at least fifteen days before the oral defence.

(2) The Dissertation Supervision Committee gives the decision of acceptance, rejection or correction of the proficiency study/the dissertation proposal presented by the student with absolute majority. The decision is reported to the institute by the chair of the art major within three days following the proficiency study/the dissertation proposal.

(3) The student whose dissertation/proficiency study has been rejected has the right to choose a new dissertation advisor and a new dissertation topic. In this case, a new Dissertation Supervision Committee may be formed. The student who wants to continue the programme with the same advisor defends his or her dissertation proposal within one month, and the one who changes his advisor and the dissertation topic defends it within three months.

(4) The Dissertation Supervision Committee for the student whose dissertation/proficiency study has been accepted meets twice a year: between January and June and between July and December. The student submits a written report to the committee members at least one month before the meeting. A summary of the study done by that day and the study plan for the next semester are stated in this report. The Committee decides if the student’s dissertation study is successful or unsuccessful. The result of the evaluation is reported to the administration of the administration of the Institute by the committee within three days. The student is given a new dissertation advisor and a new dissertation topic if s/he has been found unsuccessful by the committee twice in a row or three times at intervals.

Completion of the Dissertation of Proficiency in Arts

ARTICLE 43- (1) A student in a programme of proficiency in artsmust prepare the findings s/he has acquired according to the rules accepted by the administration of the institute. Besides, s/he must present to the jury the pieces of art in the number and quality/originality determined by his or her advisor and defend his or her dissertation orally before the jury.

(2) The student must submit the findings s/he acquired in his or her applied study by preparing an application report in accordance with the rules and criteria accepted by the administration of the Institute and present pieces of art for an exhibition and defend his or her application report/the study of proficiency orally before the jury.
(3) A student preparing a dissertation or a graduation study in music and opera must prepare the recital programme determined by his or her advisor and the main musical instrument/voice instructor and present all of it before the jury. The recital must have the quality of reflecting the conceptual findings obtained in the graduation study. The student who fails in the dissertation/graduation study cannot give his or her recital. The student who succeeds in the defence of the dissertation/graduation study and the recital completes the programme. The student whose dissertation/recital has been rejected or whose dissertation/recital has been rejected after the defence is given a new dissertation topic.
(4) The student whose dissertation/ study of proficiency has been accepted by his or her advisor applies to the chair of the art major to take the dissertation exam. The chair of the art major submits at least six unbound copies of the dissertation/text along with the proposal for the dissertation jury to the Institute. The jury is assigned upon the approval of the board of directors of the Institute.

(5) The members of the jury gather within one month at the latest after the dissertation/the text has been submitted and the student is given the dissertation exam. The dissertation exam consists of the presentation of the study of proficiency in arts and the question- answer part, and it is open to the public for observation.

(6) After the exam, in a closed session to the audience, the jury decides with absolute majority if the dissertation or the exhibition, the project, the recital, the concert, the performance has been accepted, rejected or needs correction. The decision of the jury is reported to the administration of the Institute by the chair of the art major within three days at the latest. If the jury decides that the student’s work for proficiency in arts needs correction, s/he makes the necessary corrections within six months at the latest and defends his or her dissertation/study before the same jury again. If the student’s work for proficiency in arts is rejected or if it is rejected in the defence after the necessary corrections have been made, s/he is given a new topic of study. The student who is given a new dissertation topic may not submit his or her dissertation earlier than the time determined by the Board of Directors of the Institution. If the students who have been accepted to the proficiency in arts programme with a bachelor’s degree fail in the dissertation, they are given a non-thesis master’sdegree upon their request in accordance with the item no:3 of Article 8 of this Regulation.

Diploma of Proficiency in Arts

ARTICLE 44– (1) The student who has passed his or her dissertation/proficiency exam and met the other requirements are given a diploma of proficiency providing that his or her dissertation is found appropriate in terms of format and that s/he submits at least three unbound copies of his or her dissertation/text to the administration of the Institute within a month following the exam date. The approved name of the programme of the student’s art major will appear on the diploma.

PART SEVEN

Miscellaneous and Final Provisions

The cases for which there are no provisions

ARTICLE 45- (1) In cases for which there are no provisions in this Regulation, the Postgraduate Education and Training Regulation published in the Official Gazette of the Republic of Turkey Issue No. 22683 and date 1/7/1996 and Dokuz Eylül University Education and Exam Regulation for Students of Associate and Undergraduate Degree published in the Official Gazette of the Republic of Turkey Issue No. 28023 and date 12/8/2011 and other provisions of law will be implemented.

The regulation that has been repealed

ARTICLE 46- (1) The Dokuz Eylül University Postgraduate Education and Training Regulation published in the Official Gazette of the Republic of Turkey Issue No. 22896 and date 2/2/1997.

Validity

ARTICLE 47- (1) This regulation will be in effect as of the beginning of the 2013-2014 academic year.

Execution

ARTICLE 48- (1) The provisions of this regulation are executed by the Rector of

Dokuz Eylül University.