Graduate School (Institute) of Health Sciences PhD Education And Examination Code Of Practice


 

DOKUZ EYLUL UNIVERSITY
GRADUATE SCHOOL (INSTITUTE) OF HEALTH SCIENCES

PhD EDUCATION AND EXAMINATION

CODE OF PRACTICE

Academic Calendar and Commencement of Education, Definitions

Article 1- Academic calendar of the Graduate School is determined by our University Senate taking recommendations of Graduate School into consideration.

Definitions taking place in these Codes of Practise

a) ECTS: shall mean European Credit Transfer System;

b) ALES: shall mean Academic Personnel and Postgraduate Education Entrance Exam held by ÖSYM (Assessment, Selection and Student Placement Centre at the National level);

c) ORPHEUS: Shall mean Organisation for PhD Education in Biomedicine and Health Sciences in the European System;

d) Head of the Department: shall mean the administrator who is defined as the Head of Departments in 5th Article of Regulation on Organization and Proceeding of Postgraduate Education Institutitons;

e) Supervisor: shall mean academic personnel assigned by the The Board of Directors of the Institute in order to guide students enrolled in Dokuz Eylul University Graduate School of Health Sciences during their education and thesis process;

f) Graduate School: shall mean Graduate School of Health Sciences affiliated with Dokuz Eylul University;

g) The Board of the Graduate School: shall mean the Board (Council) of Dokuz Eylul University Graduate School  of Health Sciences, composed of all department heads;

h) The Board of Directors of the Graduate School: shall mean Board of Directors of Dokuz Eylul University Graduate School of Health Sciences;

i) Director: shall mean Director of Dokuz Eylul University Graudate School of Health Sciences;

j)Student: shall mean a student immatriculated in Dokuz Eylul University Graduate School of Health Sciences for postgraduate education (MSc student or PhD student)

k) Student Workload: shall mean the whole time spent on educational activities such as research, assignments, presentations, exam preparations, seminars, practices, individual studies in addition to class hours;

l) ÖSYM: shall mean Republic of Turkey Assessment, Selection and Student Placement Centre;

m) Senate: shall mean the Senate of Dokuz Eylül University;

n) Thesis: shall mean Master’s thesis or PhD thesis;

o) TÖMER: shall mean Ankara University Turkish and Foreign Language Application and Research Centre;

p) Specialty Subject: shall mean the course opened in the branch of thesis studies directed by the academics who supervise the thesis studies;

q) University: shall mean Dokuz Eylul University;

r) YDS: shall mean Foreign Language Exam.

s) TUS: shall mean examination for entrance into specialty-residency- by Ministry of Health

Application to PhD Programmes,  Selection and Admission Exams

Article 2-

a) In order to apply for a PhD programme, applicants should have a master’s by thesis degree diploma or  a diploma from faculties of medicine, dentistry and veterinary medicine having a duration of at least ten semesters excluding the preparatory class, or  a master’s degree from pharmacy and science faculties, or a diploma of specialization (at least three years long) in a laboratory-related field regulated by the Ministry of Health.

b) For applicants applying with a master’s degree, the   GPAs must be minimum 80 out of 100, minimum 3.00 out of 4.00 or an equivalent of these scores.

c) Other criteria for  PhD admission are:  ALES (Acedemic Personnel and Postgraduate education entrance exam)score of minimum 60 from the score category designated by the Board of Graduate School in ALES held by ÖSYM within the last three years or at least 50 points from Basic medicine or Clinical Medicine in TUS (Examination for Entrance to Specialty-Residency- in Medicine) or an equivalent score designated by the Senate from GRE or GMAT exams.

d) PhD applications of candidates with foreign nationalities and of Turkish citizens residing abroad with bachelor’s or master’s by thesis degree from universities abroad shall be resolved by a resolution of the Board of Directors of the Graduate School in line with the opinion of chair of department, taking the bachelor’s degree and master’s degree GPAs into consideration provided that the terms designated by the Graduate School are to be fulfilled. Recognition of the postgraduate degrees obtained abroad need to be firstly approved by The Council of Higher Education.

e) In student admission to PhD programmes the  language of which are Turkish, applicants must get at least 60 points from the central foreign language (English) exam or an equivalent score from an international foreign language (English) exam, equivalency of which is accepted by ÖSYM Board of Directors. In programmes in English,  applicants must get at least 60 points from the central foreign language (English) exam or an equivalent score from an international foreign language exam (equivalency of which is accepted by ÖSYM Board of Directors   if the instructional language of the programme is mother language of the foreign national applicant). If a validity period is not indicated on the Foreign Language Certificate, such period shall be valid for a period of 3 years starting from the date of exam.

f) In programmess where the education is completely in Turkish, the applicants to MSc programmes, must get at least 50 points from the central foreign language exam held by ÖSYM or an equivalent score from an international foreign language exam equivalency of which is accepted by ÖSYM Board of Directors or the minimum foreign language qualification score designated for optional preparatory classes by Dokuz Eylul University the School of Foreign Languages Codes of Practise in the foreign language qualification exam to be held by the School of Foreign Languages in one of English, French or German languages; in programmess where the education is partially or completely in a foreign language, the applicants must get at least 50 points from the central foreign language exam held by ÖSYM or an equivalent score from an international foreign language exam equivalency of which is accepted by ÖSYM Board of Directors or the minimum foreign language qualification score designated for optional preparatory classes by Dokuz Eylul University the School of Foreign Languages Codes of Practice in the foreign language qualification exam to be held by the School of Foreign Languages in the instructional language of the program( equivalency of which is accepted by ÖSYM Board of Directors   if the instructional language of the programme is mother language of the foreign national applicant).

g) PhD student admission is accomplished  in a  standard  format, in written and oral parts. The assessment on the written part consists of the evaluation of the  candidate’s portfolio (scientific file), letter of intent, and  the composition to be written in the course of exam (it shall be considered as the written exam). During the oral part,  an interview is made, where the candidate is assessed on  his/her  research qualification, knowledge on the project applied for, and critical thinking ability.

The candidate receives  the so-called “selection exam” grade.

The evaluation of the  whole admission  process is done  in the following way (according to the national regulations):

  • Result of the ALES (Comparable to  GRE) or TUS  exam: % 50
  • General Average of the MSc diploma  (or the general average of the MD programme): % 25
  • The “selection exam” grade: % 25

The candidates are enlisted according to their weighted average and the final successful candidates are  determined according to the number  PhD positions announced.

h) Foreign national applicants are required present a TÖMER or DEDAM diploma/certificate (for Turkish language) in order to start postgraduate training in Turkish. In programmes where the education is 100% in foreign language, TÖMER or DEDAM diploma/certificate may be submitted in the course of education.

Special Students

Article 3- Those holding  a bachelor’s degree and wishing  to improve their knowledge by taking a course/courses in the Graduate School of Health Sciences may be admitted as a “Special Student” upon the approval of the department chair and by the assize of the Board of Directors of the Graduate School without seeking for ALES and science examination requirement. Special student enrolments are made on dates designated by the Board of Directors of the Graduate School. Special students are not given a diploma or a title; however, they are given a document which attests the courses and grades that they have taken if the student requests.

Arrangement of Courses in PhD Programmes

Article 5- PhD programmes are comprised of at least seven courses to be selected amongst the courses listed on the educational plan, provided minimum twenty one maximum thirty credits in total, the thesis proposal, the qualifying examination and the thesis. Normal duration of PhD training is eight semesters (four years). However, PhD training  may be completed maximum in 12 semesters (6 years). The duration for completion of PhD courses is three semesters (90 ECTS should be completed from the courses and 150 ECTS, from the thesis research). Failed courses may be repeated in the fourth semester. PhD courses may be arranged as weekly blocks. Each block has an academic member in charge, and a coordinator where there are more than one academic members. In weekly block courses, 15 hours of theoretical (or 30 hours of practise) corresponds to 1 credit and 3 ECTS.

            A PhD student’s credit load is 30 ECTS per semester and the total  number of credits  of required for completion of a PhD programme is 240 ECTS (90 from courses +150 from research).

The student shall be credited for the academic activities that he/she shall participate in the course of his/her PhD education according to a scoring chart. 15 scores correspond to 1 credit. This 1 credit (3 ECTS) obtained shall be considered as elective course credit. A student may not obtain more than 1 credit for participation in scientific activities.

PhD students may electively participate also in “Intensified Common Elective Courses” of one credit to be organized by the Gradaute School and to be approved by the Board of the Graduate School for each academic year, where an expert in certain subjects shall be invited to give this course.

The credit obtained from common elective courses may be  included in 1st or 2nd group upon recommendation of the Department and approval of the Board of Directors of the Institute. Those credits obtained from common intensified courses to be included in the 1st group shall be considered to be 1 credit (3 ECTS). Other credits obtained from common intensified courses may  be included in the 2nd group.

ECTS equivalents of all courses should be shown  in the training programmes.

Course Examinations and Evaluation

Article 4- “Course Syllabus” containing information such as content, learning outcomes, relevant source listing of each course and the format  of evaluation shall be entered into ORACLE Bologna information system by the course coordinator. Course Coordinator notifies the  course programme (schedule) to the student affairs department of the Graduate School. At least one mid-term examination is given for each postgraduate course.The mid-term examination can be in the form of a dissertation or presentation. Following completion of a postgraduate course, an end-of-term examination is given within the examination period indicated on the academic calendar. Following completion of the block relating to PhD courses, examination of such course shall be given latest within a week. Exam results shall be entered in the Oracle software by the academic member within 15 days following the exam date and also notified to Educational Coordinatorship of the Graduate School.

 Repetition of a Course

Article 5- Resit examinations are given for postgraduate courses. A student repeats the course he/she fails also in resit examination within the maximum course taking period. In case of an elective course, another course with the equal credits may be taken upon the supervisor’s well-grounded proposal and the approval of the Board of Directors of the Graduate School. Semester average grade point of a student is given after course repetition. Failed courses shall be repeated in the following semester.

Assignment of Supervisor

Article 6-

a. PhD supervisory criteria

1. The PhD supervisor must be assigned from among the professors and associate professors working in the department where the student is matriculated upon the recommendation of the head of department of the institute and the decision of the Board of Directors of the Institute following the admission exam. Assistant professors: Only assistant professors who have been working for at least three years as an assistant professor in local/foreign academic institutions and, also, academic members holding the title of assistant professor  not fulfilling the 3-year criteria but  fulfilling the application criteria for associate professorship (according to Turkish regulations) may be assigned as a supervisor upon recommendation of the Board of Department and approval of the Board of Directors of the Graduate School. More than one  supervisor may be assigned depending on the nature of the thesis. The second supervisor must hold a PhD degree or an equivalent degree as well as other qualifications that the Board of Directors of the Graduate School determines. Procedures relating to the determination of the courses the PhD student will take and registration for the courses are carried out by the PhD supervisor (with a  confirmation by the head of department). The PhD supervisor may be changed by consulting the head of the relevant department upon the student’s and the supervisor’s well-grounded request and the decision of the Board of Directors of the Institute.

2.  In cases where PhD thesis studies requires monetary support, the applicant should have applied to DEU BAP or to local authorities such as TÜBİTAK, DPT or foreign support programs such as NIH, European Community 6th Frame program, foundations or industrial establishments for support for the project related to the PhD topic; and the Ethical Committee application document related to the project should be submitted to the Graduate School, latest until the deadline to be designated each year by the Graduate School.

For PhD  project proposals which does not require a monetary support, the Ethical Committee application document related to the project should be submitted to the Graduate School, latest until the deadline to be designated each year by the Graduate School.

3. Faculty members may be supervisor of maximum 5 PhD students ( Faculty  members’ number of MSc supervisory shall be designated by the department chair, to be discussed by the Board of the Graduate School).

      

b. Procedure with regards to Determination of PhD training positions and Supervisor Assignment

1. In this process, supervisor candidates shall fill in the “Form of Doctoral PhD Topic Recommended by the Faculty Member”, and apply to the Department Chair. Academic members from other departments complying with the doctoral supervisory criteria who wish to be supervisor in doctoral programme of the Department may apply to the relevant Department. Applications shall be discussed in the Board of Department and sent to the Graduate school. The Board of Directors of the Graduate School shall decide on finalization of supervisor candidates. Quotas are designated taking the accepted supervisor numbers into consideration (the number of PhD students per faculty member should not exceed 5 upon application) and the Board of the Graduate School finalizes such quota numbers.

2. Departments, programme(s), supervisor candidates and PhD topics are announced on the Web Site of the Graduate School.

3. PhD student candidates who have completed the preliminary enrolment proceedings are ensured to get in contact with their supervisor candidates for the PhD research topics they are interested in and then maximum three PhD topic preferences are taken from the PhD student candidates in the order of priority in the same department prior to the PhD admission exam.

4. PhD admission exam jury members are designated  by the relevant department chairs and decided by the Board of Directors of the Graduate School. Supervisor candidates are ensured to take place in the jury. In case a supervisor candidate fails to be present in the exam for any reason whatsoever, written preference of the supervisor with regards to PhD student candidates is taken and this is evaluated by the jury.

5. Supervisor-student matchup is made taking into consideration, the supervisor preferences of students who passed the admission exam,  their preferances at the time of enrolment and supervisor candidate faculty  members’ preferences stated in the exam or the supervisors’ written preferences in cases where they fail to be present in the exam. Results of the admission exam, finalized names of the students who passed the exam shall be submitted by the Department Chair to the Graduate school with the “Supervisor Assignment/Change/Second Supervisor Assignment Form”. Supervisors are finalized by the Board of Directors of the Graduate School. Enrolment of a student who passed the exam but whose supervisor is not present in the institution for any reason whatsoever may be frozen.

6.  The results are announced latest within one week upon approval of the Board of Directors of the Graduate School.

7. In cases where PhD thesis involves more than one discipline, it is possible to assign a second supervisor. The second supervisor may be assigned upon finalization of the admission exam or later on when deemed necessary. Second  supervisor is a faculty  member or at least holds a PhD degree.

c. Procedure Related to Assignment of Supervisors for MSc Students

            The supervisor is assigned at the beginning of first semester in order to guide the MSc student enrolled in the graduate school in his/her courses and thesis processes. Method and codes of practice followed in assignment of supervisors are summarized below:

  1. Written opinions of the student and the faculty member wishing to be his/her supervisor are taken (relevant forms are filled in).
  2. Matter is discussed by the Department Board  and supervisor assignment recommendation is sent to the Graduate School.
  3. Recommendation of Department Board  is discussed and resolved by the Board of Directors of the Graduate School.
  4. In cases where MSc thesis involves more than one discipline, it is possible to assign a second  supervisor following the above mentioned procedure.
  5. Total MSc supervisory numbers of supervisors are determined by the Department. Balanced distribution of MSc supervisory tasks to faculty members and faculty members with PhD degree is of essence.

Change of Supervisor

Article 7- In cases where the supervisor is assigned for a task abroad for a period longer than 3 months, has health issues or problems requiring long-term treatment or where he/she is assigned to an administrational office, the supervisor may be changed upon his/her request, taking the opinion of the Board of the relevant Department and with approval of the Board of Directors of the Institute.

In cases where the supervisor faculty member severs his/her connection with the Graduate School, due to reasons such as retirement, transfer to another university or resignation, opinion of the leaving supervisor and the student is taken. If they wish to continue (if the legal steps of the project are completed, if the PhD proposal is accepted by the Graduate School, if the project is accepted by the project fund applied and if approval of the relevant ethical committee is obtained), supervisory of the same faculty  member continues upon approval of the Department. Otherwise, a new supervisor is assigned for the student.

Pursuant to 3rd paragraph of Article 29 of the Dokuz Eylul University Postgraduate Education and Examination Regulation, the student whose thesis proposal is refused has the right to select a new supervisor and a new dissertation topic.

The Board of Directors of the Graduate School is entitled to change the supervisor under the circumstances given below taking the special occasions of student and the supervisor and scientific requirements into consideration:

  1. Becoming aware that the supervisory offices are distributed amongst the academic members in a manner contrary to balanced distribution principles due to reasons such as the number of PhD students is 5, but the total number of postgraduate students is in excess of the number accepted by the Department,
  2. Becoming aware of the fact that continuity of the relations between the student and the supervisor becomes impossible and approval of such circumstance by the Board of Department and also by Graduatchool Board of Directors as necessary.

Requirements for Taking  the  PhD Proficiency  Examination

Article 8- The objective of the Proficiency Examination is to test whether students are knowledgeable enough about research qualification, basic information and their doctoral studies. The Proficiency Examination is organised on dates to be determined by the Board of Directors of the Institute.

       

The PhD proficiency  examination is organised and performed by the PhD  Proficiency Committee. The committee is comprised of five permanent members selected by the Board of Directors of the Graduate School  and upon the recommendation of the department chair. The PhD Proficiency  Committee forms examination juries comprised of academics working in related fields. The Proficiency Committee applies and evaluates exams in various fields in accordance with the principles determined by the Board of the Graduate School.

Supervisor’s opinion with regards to the student is submitted to the proficiency jury. The proficiency  jury shall be composed of 3 or 5 persons 1 of whom is from outside of the Department and 1 of whom is from outside of the university.

PhD students who have completed the required credits, succeeded in the courses and met the following requirements determined by the Board of Directors of the Graduate School must take the PhD proficiency exam at the end of the fourth semester at the latest.

In order to enter the PhD proficiency exam, the applicant should :

  • have successfully completed his/her prerequisite courses;
  • submit a CV in ARBIS format (legal format of the Turkish High Council of Research and technology Council) and a portfolio comprising of the following documents: 

     

     

     

    •  Letter of submittance of at least one article/review/research paper/case report related to the thesis topic prepared according to a national/international peer-reviewed journal (it may as well be an electronic journal) and on which the applicant is one of the first two names;
    • Oral/poster presentation abstract and the presentation text, from  at least one scientific meeting.

The Proficiency  Examination consists of two sections: written and an oral.

  • Written section of qualification examinations consists of portfolio presentation, manuscript, documentation of oral/poster presentation abstract and text made in at least one scientific meeting and presentation of CV in ARBİS format. In addition to these,  questions  on his/her research area take place in the written exam.
  • Oral section of proficiency  examinations consists of presentation and scientific evaluation of manuscripts. In addition to these, questions related to the field of study take place.

 

The PhD Proficiency Examination committee decides by absolute majority whether the student is successful or unsuccessful by evaluating the student’s academic outstanding in the exams and the recommendations of the members of the exam jury. The department chair informs the administration of the Graduate School of the decision within three days following the Proficiency Examination.

The student who has failed the Proficiency Examination may be given another exam during the next semester. If the student fails again, a new thesis topic may be determined and a new supervisor may be assigned by the Board of Directors of the Graduate School upon the recommendation of the department chair and the well-grounded request of the student and his or her supervisor. After the student succeeds in the courses determined by the Board of Directors of the Graduate School upon his or her new supervisor’s recommendation and the approval of the chairman of the Graduate school, the student will be entitled to take two more Proficiency  exams. The same procedure applies for the student who fails again at the end of this process.

Even if the student who has been successful in the Proficiency Examination has completed the required course load, the PhD proficiency Examination committee may ask him or her to take extra course(s) provided that the credits of them does not exceed 1/3 of the total credits.

Thesis (supervisory) Committee

Article 9- A Thesis (supervisory) Committee is formed for the student latest at the beginning of the second semester upon the recommendation of the department chair and the approval of the Board of Directors of the Graduate School.  

Thesis Committee is comprised of three faculty members. In the committee, apart from the  supervisor, there are two members: one from the department and one from another department. In case of the existence of a second  supervisor, he/she may participate in the committee meetings if he/she wishes; however may not be a member of the Committee. Thesis Committee member/members may participate in the  Supervision Meeting by means of electronic communication as necessary.

In the semesters following the formation of the thesis committee, the members may be changed upon the recommendation of the department chair and the approval of the Board of Directors of the Graduate School.

Defense of the Thesis Proposal

Article 10- PhD student defends his or her thesis proposal orally, which includes the aim, the method and the study plan of the research before the  Supervision Committee latest until end of second semester. Thesis proposal defense is held openly  in the Graduate School or in a hall to be designated by the Graduate School and is  open for audience. The PhD student submits a written report related to the PhD thesis  proposal to the members of the committee at least fifteen days before the oral defense.

The Thesis Committee accepts or rejects the thesis proposal presented by the student with absolute majority. The decision is reported to the Graduate School by the department chair within three days following the  defense.

The thesis proposal of a student who fails to enter into thesis proposal defense within the period given in the first paragraph of this article shall be considered rejected. The student whose thesis  proposal is rejected shall be given a new thesis topic and a new supervisor may be assigned. In such a case, a new thesis  committee may be formed.

Thesis (Supervisory) Committee Meetings

Article 11- The Thesis (Supervisory) Committee for the students whose thesis proposal is accepted meets twice a year: between January and June and between July and December. The supervisor  gets in contact with the Committee members and the student, and notifies the designated meeting date and place to the Graduate School Directorate fifteen days prior to the meeting. Thesis Committee Meetings are held open to the audience. The student must submit his/her research progress as a written report to each of the committee members separately at least fifteen days before the meeting. A summary of the research completed until that day and the study plan for the next semester are stated in this report. The Committee decides if the student’s research is “Developing” (D) or “Insufficient” (I). The result of the evaluation performed by the committee is reported by the supervisor to the  Directorate  of the Graduate School within three days following the date on which the Thesis Committee Meeting is held, accompanied with the Thesis Supervision Form filled by members of the Thesis upervisory)  Committee and a sample of the report prepared by the student in order to be discussed in the Board of Directors.

            The second  supervisor, if assigned, may participate in the supervision meetings without the right to vote. There is no need to hold a  Thesis Supervision Meeting relating to the relevant semester for the students who are at the stage of entering into the PhD defense (viva).

 Thesis (Supervisory) Committee Reports and Submission of Reports to the Graduate School

Failure by the student to participate in the previously designated meeting although the Thesis Committee gathers or failure by  the Committee to send the report and minutes relating to the student to the Institute on time, the student shall automatically be evaluated as “Insufficient” (I) and such circumstance is resolved by the Board of Directors of the Graduate School. In cases where the student has a well-grounded excuse, PhD Meeting is postponed to a future date with the resolution of the Board of Directors of the Graduate school.

 

Requirements for Entering the PhD Defense (viva), Implementation Rules of Exams and the Delivery of the PhD thesis  to the Graduate School

Article 12- A student in a PhD programme must submit the findings he/she has acquired according to the rules accepted by the Graduate School and defend his or her thesis orally before the jury.

In order to apply for the PhD defense, three research papers in total, related to the thesis and topics related to the thesis, at least two of which are published or accepted to be published in an international peer-reviewed journals, and one of which is prepared as a manuscript (sent to a journal) should be presented. At least two of these papers should be in expanded SCI/SSCI (or indexed within the scope of SCI/SSCI) journals. If the journal impact factor of a paper accepted to be published is 4 or higher, a single paper may be accepted instead of two papers provided that the applicant is the first name. The applicant should be the first name in at least one of three papers. First name paper requirement is not sought for those whose applications relating to their projects to national/international patent institutions reached to review stage. Above mentioned requirements shall apply for the other papers of such persons. In addition, for application to the PhD defense,  another requirement is that all students have made oral, written or visual presentation at least once in international activities relating to the research with regards to their theses.

The student whose thesis (and articles/patents, etc. related to the thesis) has been accepted by the supervisor applies to the department chair to defend his or her PhD . The department chair sends at least eight unbound copies of the thesis to the Graduate School, along with the jury proposal. Articles and other information should be present in the annexes section of the thesis. The thesis jury is assigned upon the recommendation of the department chair and the decision of the Board of Directors of the Graduate school. The jury consists of six actual and two substitute members three of whom are from the student’s thesis  (supervisory) committee and at least two of whom are  from outside the university. The second supervisor cannot be a jury member. The supervisor cannot be the jury chairman. Jury Chairman is determined by jury members at the beginning of the defense. Member(s) who are not present in the University in the course of the defense may participate  by means of electronic communication as necessary.

Jury members submit their independent, written evaluations to the Graduate School within one month starting from the date on which the thesis is delivered. These evaluations are notified to the student and the student participates in the PhD defense  after making required (minor) corrections, if any. The Jury gathers latest within two months following delivery of the thesis, and takes the student to the defense. The defense consists of a  presentation and questions-answers section following the presentation, not any longer that sixty minutes and open for audience. Location of the PhD defense is determined by the Graduate School and an officer from the Graduate School  shall be present as well.

After the exam, in a closed session to the audience, the jury decides with absolute majority if the thesis is accepted, rejected or must be corrected. The supervisor cannot vote. The jury arranges a common report which evaluates the PhD thesis and the defense. Previous written evaluations are attached to this report. If the PhD is accepted by the majority, the opinions of the jury members who voted negatively and the justifications for those opinions must be stated in this report. The decision of the jury is reported to the Graduate School by the department chair within three days at the latest. If the jury decides that the student’s thesis must be modified, he/she makes the necessary changes within six months at the latest and defends his or her thesis before the same jury again.

A new PhD topic is given and a new supervisor is assigned, if necessary, to the student who failed to deliver his/her PhD  thesis defense at the deadline or whose thesis is rejected, upon request of such student and with the decision of the Board of Directors of the Graduate School and a period of two years is granted. The student who is given a new thesis topic may not submit his or her thesis earlier than the time determined by the Board of Directors of the Graduate School. In case of a re-failure, provisions of this article shall apply.

The student whose thesis is accepted in the defense is obliged to submit the following documents to Graduate School Student Affairs Unit within one month following PhD defense (viva):

1- 2 pieces of bounded thesis approved by the supervisor in writing and written in compliance with the “Thesis Acceptance and Spelling Rules” booklet. The thesis is written in English in the programme(s) conducted in English.

2- In addition digital thesis in pdf format on 2 pieces of (CD) compact disk and 3 pieces of empty CDs shall be delivered. Filled CDs shall be placed in separate envelopes and labelled. There shall be 3 pdf files in CD.

     In the 1st pdf file, the thesis shall take place starting from the 1st page until the end (signed approval page, approval of ethical committee and institution permits, if any, and other documents not available in computer media by being scanned);

     In the 2nd pdf file, abstract of thesis in English language shall take place;

     In the 3rd pdf file, abstract of thesis in Turkish language shall take place.

     The label on the CD should include the title of the thesis, name of the author, name of the higher education institution, name of the Graduate School.

3- Titles and abstract pages of theses are uploaded to the browsable areas of the Thesis Data Base. Therefore, such text areas should not contain any italic letters, tables, figures, graphics, chemical or mathematical formulations, symbols, subscript or superscripts, Greek letters or other non-standard symbols of characters.

4- Abstracts should be prepared  in two languages, one in Turkish and the other one in English, so as not to exceed 250 words each indicating the title of the thesis and author’s name at the top of page (These abstracts shall be saved in the CD in which the dissertation is present in pdf format).

5- The theses should definitely include the name of the Graduate School and the University to which the thesis is delivered, title of the thesis, by whom it is delivered, date of PhD defense and the “Approval Page” containing names, universities, departments and signatures of  supervisor and other jury members.  Two copies of the approval page should be prepared separately in order to be sent to YÖK.

6- Thesis Data base of YÖK has been renewed. You need to subscribe in the “new thesis browsing” (http://tez2.yok.gov.tr/tezjic/tez.htm) under National Thesis Centre title on www.yok.gov.tr. You can have access to the data entry form if you log in from “member log in” section using the password granted to you. “Thesis Data Entry Form” should be filled in for each dissertation online by the author of thesis, and a reference number should be taken and 2 printouts should be signed and be delivered together with the thesis.

7-The document related to copyright and the data entry form are integrated. This text shall be automatically formed based on the THERE IS limitation THERE IS NO limitation expression while the data entry form is being filled in.

8- Student should deliver the ID’s and ID Card photocopy to the Student Affairs Unit of our Graduate School.

9-PhD theses should be attached to a “Paper Draft Form” presented attached as ready to deliver in compliance with the spelling rules of a journal included within the scope of an expanded SCI abroad and as approved by the relevant supervisor during delivery of the theses to the Graduate School of Health Sciences.

10- Attached “Scientific Activity Scoring Form” should be filled in. A CV in ARBİS format should be attached to this.

11-A student who passed the PhD defense is obliged to submit his/her documents within one month filing in the petition presented attached to the Student Affairs Unit of the Graduate School. No graduation diplome shall be given to students who deliver the documents deficiently.

12- The Student should fill in the Graduate Student Info Form belonging to the Carrrier Planning Coordinatorship taken from DEBİS personal information department.

13- Library Severing Form should be filled in.

 Circumstances not Considered to be Included within Duration of Education for Postgraduate Students

Article 13-

1. Durations (if any) spent for scientific preparation (not included in the PhD training programme)

2. Durations while rights of MSc and PhD students are frozen or suspended due to rightful and well-grounded reasons upon decision of the Board of Directors of the Graduate School, accepted health reports. Health reports should be notified to the  Directorate of the Graduate School within 5 days starting from the date on which report duration ends.

Awarding System

Article 14- Awards to be given to the successful students by Graduate School of Health Sciences at the graduation ceremony each year:

PhD Success Award

  • First place
  • Second place
  • Third place

MSc Success Award

  • First place
  • Second place
  • Third place

Requirements for being taken into evaluation for award:

  • Not to hold the title of lecturer, academic member, associate professor, instructor and professor or not to be included in such personnel in the course of any part of his/her education period and not to have a doctorate for the second time.
  • To hold, as the scientific activity score, at least 5 points for doctorate and at least 1 point for postgraduate.

Calculation of Success Award Score:

In evaluation of “PhD Success Award”, GPA (to be expressed over 100) shall be taken into consideration with a ratio of 30%, and scientific activity score taken into consideration with a ratio of 70%.

In evaluation of “MSc Success Award”, GPA (to be expressed over 100) shall be taken into consideration with a ratio of 40%, and scientific activity score taken into consideration with a ratio of 60%.

In scientific activity score, the highest scientific activity score amongst the students to graduate shall be ranked as “100” and scientific activity scores of other students shall be calculated gradually.

Scoring of Scientific Activities:

Works depending on the scientific activities performed in the relevant field performed by PhD or MSc student, who previously performed academic studies in another field, only within the educational period relating to the program they graduate from shall be taken into consideration.

Scoring system to be taken into consideration in success award criteria shall be as follows except for articles 8, 9, 10 and 14.

                                                    First author

Single name                     1 unit              +2

Two names                       0.50 unit         +2   

Three names                    0.33 unit         +2   

Four names                      0.25 unit         +2   

Five and more names      0.20 unit         +2   

 

  1. Reference to herself/himself shall not be taken into consideration.
  2. All references should be documented. (For instance; for international publication http://www.isi.web of knowledge.com)

Status of Students Matriculated in PhD Programme

Provisional Article 15- “Students matriculated prior to November 6th, 2013 on which Dokuz Eylul University Postgraduate Education and Instruction Regulation entered into force, shall be subject to the provisions of former regulation. Such students may be subject to the provisions of new regulation in case they apply to the Graduate School with a petition until May 31st, 2015. Applications shall be evaluated by the Board of Directors of the Graduate School taking the opinion of Institute ORPHEUS Commission and adjustment proceedings shall be performed thereafter.”

  1. Students matriculated as of the 2014-2015 Academic Year fall/spring semester are subject to the requirements of 90 ECTS course and 3 publications – three research papers in total related to the thesis and topics related to the thesis, at least two of which are published or accepted to be published in an international peer-reviewed journals (expanded SCI), and one of which is prepared as a manuscript sent to a journal. In case ethical course is taken, these PhD students shall be included in ORPHEUS labelling process.
  2. In case students matriculated before 2014-2015 Academic Year apply for ORPHEUS labelling process, such circumstance shall be evaluated by SBE ORPHEUS Labelling Commission.  If the student fulfils the recommendations of the Commission, he/she may be included in the process upon decision of the Board of Directors of the Institute.
  3. When it is understood as a result of SBE ORPHEUS Labelling Commission investigation that the students included in ORPHEUS labelling process amongst those matriculated before 2014-2015 Academic Year are not able to fulfil the requirements, they may graduate upon decision of the Board of Directors of the Graduate School, by fulfilling the doctorate requirements of the semester they were matriculated in.

 

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